How one can Depend Checkboxes in Microsoft Excel | Tech Ops

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First, designate cells to include “True” or “False” outcomes based mostly on the state of every checkbox. You possibly can then depend the verify packing containers utilizing Excel’s COUNTIF perform to depend the variety of “TRUE” outcomes.

If you happen to use Excel to create a guidelines, it’s possible you’ll wish to depend the variety of packing containers checked or unchecked. With a easy method, you’ll be able to depend them in a cell that adjusts as extra packing containers are checked or unchecked.

Designate cells for checkbox controls

Once you verify a field in Excel, the verify result’s True. For unchecked packing containers, the result’s False.

So earlier than you create the method to depend your checkboxes, you may must designate cells to include the True or False end result. You’ll then use that end in your method.

RELATED: How one can depend checkboxes in Google Sheets

Proper click on in your first checkbox and choose “Format Management” from the context menu.

Format control in context menu

Within the Format Management field that seems, go to the Management tab. Within the Cell Hyperlink field, enter the cell the place you wish to show the True or False end result. You can too choose the cell in your sheet to fill that field.

Click on “OK” to save lots of the change.

Cell reference in the Cell Link box

Observe the identical course of for the opposite checkboxes you wish to depend in your sheet.

It’s best to then see the end result True for the checked packing containers and False for the unchecked packing containers within the designated cells.

Checked boxes showing True

Word: If you happen to set the Default Worth for the checkbox to Off, False won’t be displayed except you verify the field after which uncheck it.

Use the COUNTIF perform

As soon as you have set the checkboxes, go to the cell the place you wish to show the depend.

Then, you may enter a method for the COUNTIF perform that returns a depend of True or False, relying on what you wish to depend.

RELATED: How one can use the COUNT perform in Microsoft Excel

For instance, we’re counting the packing containers checked in cells B2 by means of B11 utilizing their ends in cells C2 by means of C11. So you’ll use the end result cells in your method as follows:


You possibly can see that we obtained the proper depend of 6 for our checked packing containers.

COUNTIF True for checked boxes

To depend the unchecked packing containers, merely exchange True with False within the method:


COUNTIF False for unchecked boxes

Word: If you happen to set the Default Worth for the checkbox to Combined, it won’t depend in direction of the True or False end result. Shows as #N/A till the field is checked or unchecked.

Non-obligatory: cover end result cells

It might not be very best to show the True and False outcomes in your sheet. It will probably distract you from the information you wish to see.

If in case you have the ends in a single column or row with out some other information you want, you’ll be able to merely cover the column or row.

RELATED: How one can cover cells, rows and columns in Excel

Proper click on on the column or row and choose “Disguise” from the context menu.

Hide in column menu

The method for checked or unchecked packing containers will work the identical for hidden outcomes.

Hidden result column in Excel

Counting the variety of accomplished duties, incomplete orders, or the like is straightforward to do with the COUNTIF perform and a little bit of checkbox manipulation in Excel.

For extra data, take a look at find out how to use checkboxes in your Phrase paperwork too.

I hope the article kind of How one can Depend Checkboxes in Microsoft Excel provides sharpness to you and is beneficial for including as much as your information

How to Count Checkboxes in Microsoft Excel